School GrantsGovernment Grants

US Government Grants: Tips to fill out your Applications Properly

When applying for a grant there is a process through which you need to go in order to receive the grant. Applications are one of the most important things you need to do. If the application is not filled in correctly, all chances of getting a grant can fall apart. So when you decide for which grant you are going to apply and after you see whether you are eligible for that same grant, you need to download an application package from grants.gov and also complete the registration process.

A downloaded application package is in PDF format and it is usually meant to be filled in offline. The package always comes with instructions and usually the fields that cannot be left out are marked yellow and with an asterisk. You will need a new and compatible version of Adobe Reader in order to fill in the application and if you are applying as an organization, every member who will fill in an application form should have the correct Adobe Reader on his computer.

Except for the instructions, there is also a video tutorial which is helpful in understanding what you need to do. If you think that you should print the applications as a whole package, then every application form should be opened individually and then printed. Many of the fields in the forms may be restricted with number of characters, but if you don’t see this on some field and you write more characters, grants.gov will inform you about the problem, so that your application won’t be stuck in the system. The system doesn’t allow you to insert special characters such as hyphens or asterisks in the fields. If it’s really necessary, some words can be separated with an underscore. When it comes to copying from somewhere else and pasting into the application form, there some restrictions too.

You can copy and paste from a text editor like Notepad, but you cannot do the same thing with Microsoft Word. This is due to some fonts and special characters that may be in the text. If you wish to do this, then you should transform the text from Microsoft Word or any other word-processing program into a text file and then open it with a text editor program. This way you can copy and paste everything you need to. Don’t forget to check everything from beginning to end after you’ve completed the filling in. You need to check for some errors or misspelled information. If you have files to attach to the application form, first check them for viruses.

After all this is done you can submit the application package online. You need to follow all the requirements set up by the agency that offers the grant, because they can be different from one agency to another. For example, for one agency the maximum of the total package should be 200 megabytes, but for some other agency this number can be different. Grants.gov also has a rule not to have two files with the same name in the application package so that the uploading and submitting of the package can be quick and easy. You should check for this before submitting. If there are some videos or graphic images, they should be compressed before attached. This is also a variable thing and should be done as the agency says.

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